Job Opportunities with DCSWCD
Secretary
This administrative position serves as an officer to the
Board of Directors and is a member of an interdisciplinary team responsible for
the implementation and administration of Soil and Water Conservation District
(SWCD) programs. The SWCD Secretary shall report directly to and receive
direction from the SWCD District Manager and SWCD Board of Directors. You will
be the point of reference for all queries, requests or issues and will be an
integral part of the SWCD workforce. Does related duties as required.
Responsibilities
- Responsible for accurately recording meeting minutes and
maintaining the permanent minute book(s) - Assist in the preparation of monthly financial
statements for the Board of Directors and SWCD District Manager - Assist with the tracking and funding of expenditures for
all SWCD grants - Reviews and approves all SWCD staff time sheets for
accuracy and policy compliance and generates SWCD employee time sheets - Maintains current employee personnel files
- Serves as SWCD Records Management Officer and is
responsible for maintaining SWCD files according to the State Educational
Department - Provides secretarial support to SWCD District Manager
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of customers, suppliers
and external partners - Support and facilitate the completion of regular reports
- Assists SWCD District Manager in the establishment,
review and maintenance of all SWCD policies, procedures and insurance
policies - Maintains newsletters, Tree and Shrub Program and
training mailing lists - Performs related duties as assigned by the SWCD District
Manager.
Skills
- Proven work experience as a secretary or administrative
assistant - Must be able to accurately record meeting minutes
- Proficiency in MS Office (Microsoft Excel, Word and
Access programs and accounting software) - Familiarity with office organization and optimization
techniques - High degree of multi-tasking and time management
capability - Good knowledge of the functions of local, state and
federal agencies - Ability to maintain a professional and cooperative
working relationship with all agency and interagency staff - Ability to communicate effectively both orally and in
writing - Ability to work independently, manage workload
efficiently and demonstrate accuracy, integrity, confidentiality and sound
professional judgement
Qualifications
- Bachelor’s Degree, or higher, in business, accounting,
or related field and four (4) years of related professional experience,
preferred - Associate’s Degree in business, accounting, or related
field and six (6) years of related professional experience, minimum
District website
www.dutchessswcd.org
Salary Commensurate with experience, starting at $40,000/year
Benefits include Health Insurance, Retirement, Flexible
Spending Account, Paid Time Off
Applications received until position is filled
Application can be viewed at https://regionalhelpwanted.com/hudson-valley/jobs-secretary-dutchess-county-soil-water-conservation-district-millbrook-ny/123173599/